Nin – professional users will not be able to complete the task without having any technical expertise.
Note: This manual process is time taking and lengthy. If users want to import all folders, select the top-most folder.
In order to download Outlook folders to desktop, users need to transfer the PST file to the new system using a USB pen drive.
Close all the Properties windows and copy the PST file to any location of the computer.Thereafter, click on Settings and check out the location of the PST file.In this case, PST file is the only default option. Then backup the PST file by clicking on Personal Folders Service option under Name. Select the folder which user wants to export into desktop and click Properties.After that, click on Show Profiles option.
Select the account you own then click on Mail option and double-click it to open.To perform this method, close MS Outlook first and click on the Start button & then tap on Run.You can now adjust the “Name” field for the pst-file. To change the display name of the “Archive” pst-file, re-open the Data Files Management dialog as indicated above and then double click on the pst-file. Restart Outlook when prompted to do so.File-> section: Info-> button: Account Settings-> Account Settings…-> tab: Data Files.Now that you’ve created a new pst-file with the folder structure of your current mailbox, you’ll need to set the newly created pst-file as your new default data file so that all new emails will be delivered to it. Step 2: Set the new pst-file as your default data file This might not be as fast as the above method, but it might still be faster than recreating a large folder structure manually. After that, make sure you compact the pst-file. From here you can SHIFT+DELETE all the items (probably only a couple of hundred at a time). You’d then have to create a copy of the original pst-file and use Advanced Find (CTRL+SHIFT+F) in Outlook to display all items in a single view by pressing the “Find Now” button.
Note: When you are in a corporate environment, it could be that the Archive feature has been disabled as a company policy. Setting the date is crucial to copying only the folder structure. When Archive is done, only empty folders should be created in the new pst-file.